Financial Management is a set of actions and administrative proceedings involving the planning, analysis, and control of the company financial activities, to maximise the economic and financial results from its operational activities.

Main Features

  • Management of invoices to customers and from suppliers
  • Management of agent and salesperson commissions
  • Cost management
  • Current accounts
  • Payments delays
  • Expiration alerts
  • Banks management
  • Control of cheques and bills
  • General, Analytical and Budgetary Accounting
  • Real-time analysis of global financial status
  • Automatic synchronisation of data across the company
  • Direct export of legal documents to the Finance Portal


Current Accounts

  • Make direct entries in the current accounts
  • Register settlement and reconciliation of documents, for customers and suppliers
  • Create cash settlements of customer and supplier documents launched in the system
  • Manage pending payments from customers
  • Manage closed payments to suppliers
  • Manage credit or debts transfers between customers or suppliers
  • Create, validate and accept document groups
  • Automatic issuance of settlement confirmations to be sent to customers and suppliers
  • Direct connection to bank accounts
  • View and automatically manage exchange rates
  • Create lots related to a factoring entity
  • Management of Cash flow:
    • Management of financial document portfolio
    • Management of the remittance documents
  • Automatic integration with General and Analytical Accounting module

Vendors and Agents

  • Management of Agent and Salesperson commissions in three ways:
    • Sales over the invoiced/charged
    • Fixed percentage over the invoiced/charged during a certain time period
    • Variable over the invoiced/charged during a certain time period, according to ranks or objectives
  • Payment and summary of commissions monthly or quarterly

Control of Payments and Receivables

  • Define typical entry transactions
  • Pre-program automated entries
  • Perform and search entries, and view statements
  • Control entries, bills, discounted securities and statements
  • Perform entries of transfers between banks
  • Open of one or more accounts for each bank, and search each one individually
  • Register and control of several company accounts in different banks
  • Create, control, and view statements of each account
  • Bank statement reconciliation and management
  • Integrate treasury entries of deposits and transfers
  • Manage cheques and cash from received payments
  • Manage bank cash flows and bank expenses
  • Perform cash flow management of the received cheques
  • Create customised reports
  • Dynamic SmartStatistics reports with complete information for analytical review

Sistrade® accounting module allows automating the process, resulting in a secure and fast integration of accounting entries and calculations.

  • Integrated with other modules
  • General and analytical accounting with a comprehensive reporting system
  • High level of automation, improving efficiency and error prevention
  • Define all typical entries used by the organisation
  • Budgetary accounting, which allows defining a budget in order to analyse the deviation between the real and estimated transactions
  • Cost centre management:
    • Create and manage cost centre groups
  • Management of Charts and Plans:
    • Define and manage all accounts of VAT Chart
    • Define and manage all accounts of the centre cost chart
    • Define and manage all cash flow plans
    • Define and manage all plan features
  • Open and close Fiscal years (Balance transfer):
    • Manage accounting periods
  • Manage VAT and profit and loss clearance of the organisation
  • Simulate VAT clearances
  • Profit and loss clearance account
  • Complete tax management, printing templates and automatic generation of official files according to each country requirements
  • Profit and loss configuration:
    • Balance, Income statement, Cash flow demonstration, Proft and loss demonstration by functions, Analysis of accounts, Recapitulative and other reports
  • Define and manage the integrations in accounting:
    • Sales
    • Purchases
    • Treasury
    • Entry of deposits and transfers
    • Stocks
    • Wages
    • Fixed assets
  • Manage and configure connections for integrations, treasury documents, accounting, human resources, and stocks

Reports & Analytics

The Sistrade® solution provides various standard reports for all of the areas of the ERP allowing a quick access to key information on the company. Here are some examples of reports:

Current Accounts

  • Current account balance sheet and search
  • Statement of settlements
  • Pending statements
  • Complete report of all documents of a third party
  • Customers, suppliers and other debtors & creditors payments delays

Vendors and Agents

  • Due-date notice
  • Notices of collection
  • Suppliers payment sheet
  • Print receipts by range of documents
  • Customer and supplier virtual wallet

Control of Payments and Receivables

  • Account search and consultation
  • Search of bills of exchange
  • Suppliers' bills of exchange
  • Report of issued/received documents
  • Cheques control
  • Bank account consultation

General and Analytical Accounting

  • Account statement and accruals account statement
  • Periodic VAT statement and accumulated VAT statement
  • Cash flow statement
  • Cost centre statement and accumulated cost centre reports
  • Report of Journal
  • Analytical VAT, Cost Centre trial balance
  • Trial balance of accruals and final balance
  • Journal of monthly summary
  • Loss and profit statement balance sheet
  • Regularisation Journal, Closing and Opening summary reports
  • Accounting ledger
  • Ledger balance sheet
  • Trial balance of VAT
  • Analytical trial balance
  • Trial balance by cost centre
  • Annual Return/Declaration and all its annexes
  • Fiscal reports including Balance, Profit and Loss Demonstration, Account Analysis, Income Statement, IES, and others
  • Dynamic SmartStatistics reports with general information for analytical review

Report Generator

Sistrade® allows the user to generate specific reports from any module according to its needs.

Analyse information about returns to the supplier and average delivery time, product consumption, bank account cash flows, work efficiency per employee and other information with Sistrade® SmartStatistics for different business areas.

This tool allows the creation of different dashboards for the following business areas:

  • CRM
  • Sales
  • Procurement
  • Stocks
  • Production
  • Equipment Maintenance
  • Quality Control
  • Treasury
  • Accounting
  • Human Resources
  • Fixed Assets

SmartStatistics applied to Treasury allows the visualisation of charts and reports of:

  • Payments and receipts, for total quantities and values
  • Bank account cash flow, according to debits and credits
  • Debit and credit forecast daily, monthly or yearly
  • Evolution of financial availability
  • Agent and salesperson commissions situation
  • Clients and suppliers debts

SmartStatistics applied to Accounting allows the visualisation of charts and reports of:

  • Total debit and credit
  • Values of inventory
  • Expenses
  • Incomes

Sistrade® B.I. system allows companies to gain more thorough knowledge about the factors that affect daily operations, thereby contributing to better decision-making in business. Managers are able to make more quick and assertive decisions, using the dynamic and appealing dashboards.

All the business analysis are displayed through information hubs:

  • Financial and Administrative
  • Commercial Management
  • Stocks & Purchases
  • Production Management
  • Quality Management
  • Asset Maintenance

 

Watch the solution of Financial Management:

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