Human resources - people are the vital elements for the existence and functioning of any organization. Without them, no company could develop products related to its business or to achieve good performance indexes and productivity in order to achieve its main objectives. Thus, in a labour market that is increasingly competitive, it is essential for any organization or company to have the ability to provide a good management of human resources.

However, the management of human resources of any organization is neither simple nor straightforward. It is necessary to consider a huge amount of elements that make it ever more complicated to make the management successful. Knowing this, and to ensure providing a good human resources management, it is important to count on the help of a software developed specifically for this purpose, which is able to manage all elements related to employees and processing of all necessary information.

Thus, human resources management module of Sistrade® ERP, is an ideal solution for the management of people in the company. With a user friendly interface and a wide range of features, this software allows managing all the issues related to human resources of the organization in a simple and efficient way.

MAIN FEATURES OF THIS SOLUTION

  • Configuration of allowances and withholdings;
  • Configuration of types of absences and overtime;
  • Management of employee register;
  • Management of work schedule;
  • Holiday management;
  • Management of timetables/shifts;
  • Management and processing of Time Register punches;
  • Marking of absences and overtime;
  • Assignment of allowances and irregular withholdings (individually or in lot);
  • Automatic processing of salaries;
  • Granting and processing Advances (in favour of Employee or Company);
  • Individual editing of each processing;
  • Salary payment by PS2;
  • Salary payment in cash, by cheque or bank transfer;
  • Meal Card Payments;
  • Management of training courses;
  • Management of applications and attendance at training courses;
  • Training assessment management;
  • Management of Safety, Hygiene and Health at Work;
  • Management Consultations/Examinations of Employees;
  • Management of Risk Factors;
  • Management of Personal Protective Equipment delivery;
  • Management of punches of a time clock;
  • Issue of internal reports for company management;
  • Issue of mandatory legal reports;
  • Integration with Treasury Module;
  • Integration with Accounting Module.

Considering some of the features listed above, the following features can be described:

EMPLOYEE REGISTER

Each employee will have a sheet where all the information relevant to the company will be recorded. The register is organised into various sections in order to facilitate the completion of the data. It is possible to fill in such data as: personal data, professional data, data related to IRS and Social Security, remunerations and fixed withholdings, history, etc. The user can also add an employee photo or attach any file or document related to the employee (e. g. a photocopy of ID).

Cadastro-Colaborador

MANAGEMENT OF WORK SCHEDULE

It is possible to define fixed work schedule or work schedule by shifts. It is possible to define the work periods associated to each work schedule. As for rotating shift schedules, the user can define monthly schedules, indicating the shifts that should be working during certain periods.

MANAGEMENT OF ABSENCES

It is possible to mark absences of each employee or a group. The user has access to a monthly calendar or can select all the employee absences to be viewed. The application also allows interaction with the time clocks in order to automate the process of marking of absences and overtime.

AUTOMATIC SALARY PROCESSING

Possibility to make automatic salary processing for all the employees. The user can automatically process various types of receipts (pay, holiday allowance, Christmas allowance, bonus, etc.).

Edição de Processamento

EDITING OF SALARY PROCESSING

The user can edit the processing of the salary of each employee. The user can change values or add new remunerations or withholding directly in the receipt of the employee.

SALARY PAYMENT BY PS2

The application allows generating the PS2 files for salary payments of the employees. The user can generate PS2 files for various types of processed receipt, or in case of using different types of bank accounts to make payments.

MEAL CARD PAYMENT

Possibility to generate specific PS2 files in order to charge employees' meal cards.

Cartão de Refeição

MANAGEMENT OF TRAINING

There is a possibility to manage training courses in the company. The user can define various modules for each training course. After training courses are registered, the user can easily manage application and attendance. The interface allows the user to indicate if the employees attended the entire training course.

Acções Formação

MANAGEMENT OF SAFETY, HYGIENE AND HEALTH AT WORK (SHHW)

Management of all the information related to the safety and health at work. Possibility to register Consultations/Examinations of employees, Accidents at Work and Occupational Diseases. Possibility to register risk factors (physical, chemical, biological, etc.), and to manage deliveries of Personal Protective Equipment (PPE) to the employees.

All the registered information allows automatic generation of ANNEX D of Annual Report (Annual Activity Report of Safety and Health at Work Service).

Relógio-ponto

MANAGEMENT OF PUNCHES OF A TIME CLOCK

It is possible to define the structure of the time clock file which will be imported. The system automatically imports the management of punches of a time clock. There is a possibility to view all the imported records or only those ones that are inconsistent. Through a simple interface, the user can handle records with inconsistencies.

INTERNAL REPORTS

There is a possibility to create various internal reports to ensure a management of the company. Several reports can be highlighted:

  • Payslip;
  • Salary report;
  • Monthly Remuneration Report;
  • Annual Remuneration Report;
  • Payment report;
  • List of employees;
  • Report of absences;
  • Overtime Report;
  • Holiday report;
  • IRS settlement report;
  • Social Security Report;
  • Working Hours Control Report;
  • Annual employee income statements.

LEGAL REPORTS

The application allows the creation and issue of mandatory legal reports.

INTEGRATION WITH TREASURY MODULE

Having Treasury module in the system, the user, after carrying out the payment of the salaries, can automatically integrate the payments in this module. It is possible to integrate any type of movement, either in cash, cheque or bank transfer.

INTEGRATION WITH ACCOUNTING MODULE

Having Accounting module in the system, it is also possible to make an automatic integration of the salaries in the module. The distribution of salary values is made by Accounts and by Cost Centres.

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